Outsourcing for companies: how to choose the best contractor?

Published on 2020-08-05 by Ching Chieh Li.


It is expected that the coming months will bring changes in the labor market and the economy, primarily in the employment structure. This means that outsourcing will become one of the basic tools for acquiring new colleagues.Cost optimization, which enables outsourcing, will also be significant. By outsourcing tasks to external employees, you will complete tasks that are necessary but are not the company's main goal faster and cheaper.

Until recently, outsourcing mainly concerned large companies, but with the changing market situation, outsourcing also has a chance to enter the small and medium-sized enterprises sector. It will allow companies from this sector to carry out the necessary investments and changes without large outlays and opening new jobs.

Outsourcing in practice: where to look for contractors


If you associate the search for employees only with job offers and HR companies, then it's time to use other tools. Co-workers with the right competencies you want to acquire may simply ... not be interested in a permanent employment contract.
To find contractors in industries such as programming, graphics, copywriting and other multimedia realted work, it's best to focus on :

  • local and international portals for freelancers
  • industry portals that support a portfolio of freelancers
  • LinkedIn


For most freelancers, it is standard to have your own homepage or portfolio on portals such as Dribble, Behance and Github.
An underestimated way is also ... browsing competition pages. If you know that a company with a profile similar to yours has an excellent website or attractive photos, look carefully at the footer of the site - there is a good chance that you will find information about the author in it.

Finally, don't hesitate to ask for recommendations from your contractors, partners or associates. Thanks to this, you will learn about what the portfolio rarely speaks about: how a given freelancer works, what contact you can count on, how it is with timeliness and corrections.

How to choose the best contractor in outsourcing?


First of all, start by specifying what type of work you want to outsource:

  • single order or set of orders
  • large or smaller order


The freelancer with whom you want to start outsourcing work must know how much time to reserve for you, what pace of work you expect and how to set up your schedule.

Next, determine which competencies you need the most. Do you allow a freelancer to learn while performing the assignment, or do you prefer someone who already has experience in a given specialization?

Contrary to appearances, the choice of competences does not apply only to "technical" orders, such as programming. Indeed, the language, technology or framework in which the encoder specializes are quite significant, but the same can be said about other industries.

Event photographers do not always work in product sessions, graphic designers do not have to be masters of photo processing, and copywriters generally move within their niches in terms of both preferred topics and type of texts. To avoid confusion and not to waste time, determine exactly what you need at the moment.

In general, it is more difficult to find a specialist who will be equally good in everything - atypical sets of competences also have a correspondingly higher price. You also don't always need someone at the same time who, for example, is also a great copywriter and will put you a company blog on WordPress.

Outsourcing is flexibility: you can divide your work into smaller ones and use the services of several specialists depending on your needs.

Portfolio, references, recommendations


The next step after you collect job offers or create a small base of potential candidates is to check their portfolio and references. Start with a portfolio and look for:

  • projects similar to those you want to commission
  • information about what did the project change (increase in sales, website traffic, visibility in search results, etc.)


If you are looking for a contractor for a graphic design, be sure to pay attention to the aesthetics in which he/she works or whether he/she has achievements of a similar type to those you want to order.

It is also worth reading references and opinions of previous customers. Note whether they are supported, e.g. by the company's website address.

Outsourcing settlements


Until recently, the legal status was a limitation for companies that were looking for outsourcing partners. You can settle outsourcing in several ways:

  • as a work contract with a natural person
  • as a mandate contract with a natural person
  • as a cooperation with the company on the basis of an invoice
  • as a purchase of a service / product based on a VAT invoice


It is worth remembering that owning a company is neither a freelancer nor an indicator of the quality of services, nor the length of the internship. Business activity is not equally beneficial for all freelancers, and there is no obligation to set it up. Thanks to this B2B might be as popular among your contractors as contracted work.

On the other hand, if you run a business and are a VAT payer, invoice-based billing will always be cheaper and more convenient for you. This does not mean, however, that you need to limit yourself only to offers made by companies.

Thanks to the Useme.com portal, the contractor you choose will legally issue you an invoice, even if he/she doesn’t own a business. The portal removes the responsibility associated with the freelancer contract and assumes all obligations related to the associate's settlement.

Securing payment and deadline for work


The last thing to keep in mind when you outsource work is security of cooperation.

Freelancers sometimes use advance payments or makings, but they are a type of guarantee more for the contractor than for both parties.

Although the freelance contract strictly regulates the deadline for delivery of completed work, it can be kept differently, and for the client even a delay of several days, e.g. in modernizing an online store, can mean losses.

Regardless of whether you decide to cooperate with a company or an individual, you can use the security provided by secure payment transactions in Useme. It consists in the fact that you pay the contractor's salary to the Useme account, and the service transfers the contractor's money only when it finishes work on time and in accordance with the order. If the contractor does not meet the deadline, you will receive a refund of the entire amount paid. You will settle all the work using a VAT invoice issued by Useme.

The secure payment transaction also means that Useme automatically assumes all liability of the payer regarding documents and settlements.

How to choose a contractor in outsourcing for companies?


Outsourcing is gaining popularity among small and medium companies that do not want or cannot afford to hire a full-time employee.

When does outsourcing work best?
Ordering work from an outside person or company makes sense when a team needs people with new competencies, e.g. to perform individual tasks. The second situation is about relieving existing employees so they can better focus on what is the main goal of your company.

When looking for an outsourcing partner, focus primarily on his portfolio and references. It is worth paying attention to previous projects and whether he has work on similar projects.

Thanks to professional portals for freelancers such as Useme.com, you also don't have to limit yourself to working only with companies. An individual can also issue you an invoice, both before starting work under a secure payment transaction and after completing the order.

Last entries

10 Tips For Working With The Remote Team In Different Time Zones

Published on 2021-04-29 by Ching Chieh Li

With a well-organized remote team, the time difference can benefit both the employee, company, and customer. The company has 24/7 customer...

How New Useme Works With You

Published on 2021-04-22 by Ching Chieh Li

Let everyone work freely and safely. That is what we want to achieve through this transformation. We increase the security level and modify the...

Rebranding New Useme has landed

Published on 2021-04-22 by Ching Chieh Li

A new Useme has landed! Finally, we are going to present a new Useme to you. New Useme has a more user-friendly website and the new visual...

10 Steps To Protect The Online Business From Cyber Attacks

Published on 2021-04-08 by Ching Chieh Li

Cyberattack happens more often when everyone works from home. Most cyber fraud begins with small things to gain trust. Then they reveal their...

How To Set The Right Price For A Graphic Design Work

Published on 2021-03-25 by Ching Chieh Li

With an engaging graphic, the company adds credibility to the viewer. Setting the price for the creative work is harder than expected it. A lot of...

10 best free stock photo sites for commercial use

Published on 2021-03-11 by Ching Chieh Li

Human mind process image faster than the text. We can apply this feature to add the engagement rate. Here are 10 best free stock photo sites for...

What A Freelance Contract Must Include

Published on 2021-02-25 by Ching Chieh Li

The freelance contract not only provides protection but also decreases the chance of misunderstanding each other. Form a job contract is not hard...

6 Free Email Marketing Tools

Published on 2021-02-11 by Ching Chieh Li

Email is one of the most communication tools. 90% of people check their mailboxes every day. We feel emotionally connected while reading a letter....

Freelancer 102: A guide for building a strong relationship with the new client

Published on 2021-01-28 by Ching Chieh Li

It is good to meet a new freelance client. But you have to build a strong relationship from the beginning. Here is a list of having a good...

7 Chosen Project Management Tools During Working With Freelancers

Published on 2021-01-14 by Ching Chieh Li

Several tasks combine into one project. The employer needs to follow the process and makes adjustments accordingly. However, it is hard to follow...

7 Crucial Business Questions To Ask Yourself And Make The Business Strategy Even Better

Published on 2020-12-31 by Ching Chieh Li

We reach the last day of 2020. Let's have some self-reflection time to look back on this year. Here are the chosen questions for making the...

How To Let The Freelance Clients Find You

Published on 2020-12-09 by Ching Chieh Li

Finding the next freelance client is an inevitable daily task. Do you feel too hard to do it every time after finishing the project? Here are...

6 Best Online Tools For Graphic Designers

Published on 2020-11-25 by Ching Chieh Li

A good graphic makes information more accessible to the reader. The freelance graphic designer needs a lot of time and effort for creating a...

Freelancer 101:A Complete Guide For Having A Successful Freelance Career

Published on 2020-11-03 by Ching Chieh Li

How to be a successful freelancer? Google offers more than 54,000,000 answers to this question. We combine all of the important elements in this post.

How To Choose The Suitable Way To Hire A Freelancer

Published on 2020-10-27 by Ching Chieh Li

There are several ways to hire a freelancer. In fact, the process may take longer than you expect. Check this article and choose the most...

How To Combine Freelance Work With A Full-Time Job

Published on 2020-10-20 by Ching Chieh Li

A full-time job and freelance work can be combined perfectly together. You will gain more experience and expand the career a the same time....

Type Of Jobs Are Best Suited For Outsourcing

Published on 2020-10-13 by Ching Chieh Li

Outsourcing can help companies save time from recruitment, optimize the cost, and work with talented workers without limitation. Do you have too...

7 Questions To Ask Before Start Working

Published on 2020-10-06 by Ching Chieh Li

Congratulations! You have a new job offer! You are ready to work on your goal. Take some time to check those small details before start...

How To Choose The Right Freelancer

Published on 2020-09-22 by Ching Chieh Li

The average length of the recruitment process is 23 days. Hiring a freelancer can reduce the cost and save time from the long recruitment...

Useful Online Courses for Freelancers

Published on 2020-09-15 by Ching Chieh Li

It is never to late to learn. Freelancers can expand their careers with more knowledge. Here are useful online courses for freelancers.

5 Tips For Building A Professional Portfolio

Published on 2020-09-08 by Ching Chieh Li

A professional portfolio will lead the right client to you. But too hard to build it in a short period of time. Time to check this blog for...

5 Must-Have Online Tools For Freelancers

Published on 2020-09-01 by Ching Chieh Li

Time is very valuable for freelancers. Good tools can save you time and make your life easier. Here are 5 must-have tools for freelancers.

What Type of Remote Workers Are You?

Published on 2020-08-25 by Ching Chieh Li

Working from home becomes the new normal. But still need some time to get used to this new style. What kinds of remote worker are you? And how...

5 Ways to Effectively Communicate With Clients

Published on 2020-08-18 by Ching Chieh Li

Communicating with clients is one of the most important parts of a freelance job. You need to convey the message clearly and concisely. Here...

Secured Transaction System: Important Benefits For Our Freelancers and Employers

Published on 2020-08-14 by Ching Chieh Li

Freelancers worry that they will not receive their payment. Employers also afraid that they will not have the completed work after sending the...

5 Easy Tips to Stay Focused at Work

Published on 2020-08-11 by Ching Chieh Li

It is important for freelancers to stay focused and productive. But, it is hard to do it during this time. We have some useful tips for...

Outsourcing: your new way to optimize costs in your company

Published on 2020-08-07 by Ching Chieh Li

Do you want to invest in the development of your company but also hope to have some extra savings? Outsourcing can optimize your expenses and...

Now free of charge: fast online payments in Useme

Published on 2020-06-01 by useme

In response to the needs of Freelancers and their customers, we change the way Useme makes online payments. You can now make fast transfers, BLIK...

Earn more on freelancing jobs: #WorkfromHome with Useme

Published on 2020-05-21 by useme

The coronavirus epidemic means new challenges for freelancers and the self-employed as well as for their customers: small and medium-sized...

Hungary: is it worth working remotely?

Published on 2020-05-18 by Ching Chieh Li

Remote work in Europe is gaining popularity, however, freelancers do not have an equally easy start in all countries. We have already written in...

Remote work: how to organize a team during #stayhome and home office?

Published on 2020-05-06 by useme

Work from home is something that many of us do not have experience with - this applies to both employees and entrepreneurs. The coronavirus...

Home office: when do remote working hours matter?

Published on 2020-04-23 by Ching Chieh Li

Remote work can be organized in many different ways. Depending on the industry, work specifics and individual tastes, it can be up to eight hours...

A 100% remote company

Published on 2020-03-17 by Zuzanna Ilków

Don't believe the experts. There is virtually no chance for a company that has never operated remotely to start doing it right away, let alone...

Croatia - Freelancers Tax Environment

Published on 2020-03-09 by Marek Siarkiewicz

Croatia is for many a dream vacation destination. Is it also ideal for freelancers who want to work remotely? It turns out that the Croatian tax...

The Netherlands – tax environment for remote employees

Published on 2020-02-06 by Marek Siarkiewicz

The country is over 15 times smaller than neighboring France, but out of 17.3 million inhabitants just over 7,000. are individuals registered on...

France - tax rules for freelancers

Published on 2020-01-22 by Marek Siarkiewicz

In this article, we discuss the legal and tax environment of France from the perspective of a remote employee. The latter is understood as a...

Taxes for freelancers in Romania

Published on 2020-01-07 by Marek Siarkiewicz

Do you want to hire a freelancer from Romania and wonder what you need? We answer the questions whether a freelancer from Romania needs to set up...

Christmas and the New Year in Useme

Published on 2019-12-24 by Zuzanna Ilków

When working remotely and being your own boss, it's up to you when to take a vacation and on what holiday take time off. However, there is one...

Bulgaria: freelancers’ tax obligations

Published on 2019-12-05 by Marek Siarkiewicz

Bulgaria offers conditions that we consider fairly good. This includes law income tax and a significantly high social charges-free allowance.

North Macedonia: tax obligations for freelancers

Published on 2019-11-18 by Marek Siarkiewicz

Why Macedonia? Because the country made a lot of effort to become investor-friendly which resulted in obtaining a high, 10th rank in Doing...

In which countries is freelancing the most popular?

Published on 2019-10-31 by Zuzanna Ilków

Have you ever wondered in which countries freelancing is a popular way to earn a living? What local conditions mean that in one country a lot of...

How Brexit or a no-deal Brexit will influence Freelancers?

Published on 2019-10-04 by useme

Thanks to the freelance sector, the British economy receives upwards of £300 billion every year. But the ongoing debate and the show performed by...

How 5G internet will disrupt the way freelancers work

Published on 2019-09-24 by useme

The new internet, so called fifth-generation communications networks, with its cosmic speed and gigantic capacity, will shift the way independent...

The 10 rapidly growing freelancers’ competence

Published on 2019-09-16 by useme

In 2027 more than 50% of the US and European labor force will work as freelancers. So, to reach greater market recognition and lavish contracts,...

How to be a successful freelancer

Published on 2019-08-26 by useme

Currently, many people, especially the young ones from the Y generation, look for tips and tricks to quickly get either high fees or salaries....

10 highest paying freelance jobs

Published on 2019-07-25 by useme

If you’re wondering if the freelance world and its perks are for you, then this is, without any doubt, the best time to do it. Considering the...

10 remote IT jobs with a yearly remuneration of $100 000 or more

Published on 2019-07-17 by useme

List of positions that allow you to work remotely not only in startups, but also in top class, global businesses and earn lavishly.

How to create a well-functioning remote - team? Part 2

Published on 2019-07-11 by useme

Practical advices how to create a well-functioning remote team

How to create a well-functioning remote - team?

Published on 2019-07-05 by Zuzanna Ilków

Establishing a successful distributed team requires knowledge, the implementation of an appropriate organizational structure, a well-thought-out...

How your company can benefit from introducing the remote work model?

Published on 2019-06-28 by useme

Remote work is not a buzzword anymore. It’s a business reality and an ever increasing global trend. Why? Because companies strive to gain the...

What’s the difference between a freelancer, employee and independent contractor?

Published on 2019-06-10 by useme

Understanding the variations between the above working or cooperating models are important for companies or flexible workers. How can one properly...

The fundamental shift on job's scene

Published on 2019-06-03 by useme

The instant reaction to the jobs’ upswing demand for either full-time, remote employees or freelancers reflects an economic trend in the global...

Take your business to the next level - 4 areas in which a freelancer has an advantage over a full-time employee.

Published on 2019-05-24 by Zuzanna Ilków

For many small companies and start-ups doing everything on their own is a part of everyday life. The results are better or worse but comparing...

Companies should learn how to effectively work with freelancers

Published on 2019-04-19 by useme

More and more companies are cooperating with freelancers. Understanding how to properly shape the cooperation to bring as many benefits as...

9 Best Free Material Design UI kits - 2018

Published on 2018-06-21 by useme

The material design has formed its distinctive design style since 2014. Created and released by Google, it has become a full platform design...

You have to have these tools around if you marry freelancing and travel

Published on 2018-05-26 by useme

From year to year, we have been travelling more frequently. The Earth is gradually becoming a global village in which everything is within arm’s...

In case you're deadlocked by a lack of idea for next step as freelancer

Published on 2018-05-19 by useme

Probably some of you took a decision to turn into freelancing business because it was about time to make a major change in your professional life....

You have to develop these skills today if you still seriously think about you as freelancer in the future

Published on 2018-04-28 by useme

Recently, we have taken a glance at some freelance-related professions which will be wanted within the next few years. It’s very likely that our...

The future jobs for freelancers are not endangered. A lot of work is expected

Published on 2018-04-23 by useme

Since antiquity to the 21st century, mankind has been in flux. Recently, it has been remarkably geared up thanks to technology disruption based on...

Take a look at this in case you’re considering remote work from Spain

Published on 2018-03-30 by useme

What do you conjure up Spain? I believe it’s Flamenco, ZARA, movies by Pedro Almodóvar, Antonio Gaudí heritage or The Primera División, or some of...

Top 25 fascinating facts about freelancing

Published on 2018-03-27 by useme

An array of surfacing meanings and definitions of this business field means that it’s burgeoning in many ways. Whatever you call it - gig economy...

Want to jump into the freelance world? Read this before making a choice

Published on 2018-03-27 by useme

On average, we have to take a decision regarding our career development a few times in our life. At that time, we pull the plug to conduct a...

This is what the day looks like for the most creative individuals

Published on 2015-09-14 by useme

If the gold fish had really existed, what would be a freelancer's wish? To make the day longer. Time is the only thing that all of us have the...

Take a look at what needs to be done so that your work at home was effective

Published on 2015-09-14 by useme

Working from home, like other forms of work, has its pros and cons. To exclude all disadvantages (or reduce their influence to a minimum) you...

A shark or a dolphin? What would you rather be?

Published on 2015-09-14 by useme

Do you like to work with others? Or maybe you prefer a rivalry to the last drop of blood? If you do not know which category you belong to, this...