A 100% remote company

Published on 2020-03-17 by Zuzanna Ilków.


Don't believe the experts. There is virtually no chance for a company that has never operated remotely to start doing it right away, let alone doing it well. The only thing waiting for such a company is learning from mistakes to avoid them in the future.
At the beginning it is worth emphasizing one thing: if a company is not involved in production and customers do not visit its premises on a daily basis, it is certainly able to rely solely on remote work. However, such a transition is not always successful, and this dooms companies to work half-heartedly. Why is this happening?

Mistake 1: No space for remote work

What is the biggest concern of entrepreneurs? That the remote worker does not actually work.
The fear is not entirely unfounded. According to Airtasker research, a remote employee takes more breaks than their colleague in the office (but in practice the difference is not great: 27 compared to 22 minutes a day).

It gets even worse when we combine remote work with regular household chores. Let's face it: you can't work 8 hours at home and look after your child at the same time. This is absolutely essential that a remote employee has a separate physical and personal space for work, as well as the time devoted solely to that.
In a crisis situation, it is better to find 3-4 hours for pure concentration on work than 8 hours of constant distraction. You cannot expect satisfactory efficiency from someone whose family and housing conditions sabotage their efforts.

Error 2: remote work in a rigid office framework

Adhering to rigid office policies, such as working hours, can also lead to a decrease in employee efficiency, and so in the effectiveness of the whole company.
A well-planned and conducted transition to a remote organization of work will allow 100% replacement of the office regime. But it is essential to let go of the inflexible office rules.

Normally, none of the white collars works effectively 8 hours: there are breaks, interruptions, chats, not to mention that some people come a little earlier, others much later.
Take, for example, Useme.com, which works fully remotely on bank holidays and in crisis situations.
The management of this online service divided employees into 3 teams by the company area (customer service, marketing, IT). Teams are given full freedom to organize the work, under the condition that all daily tasks are to be completed, just like in the office. In practice, it turned out that not everyone has to work 8 hours a day and even the crisis periods of childcare can be well-managed.

Error 3: Infrastructure? It will all be ok

No, it will not. It is impossible to transfer all the duties home straight off, if all the data is on the hard drives of desktop computers in the office, and the accounting is based on paper form invoices. Employees are also reluctant to use their own cell phones or computers for work purposes.

To be a fully functional remote office you need:

  • A company telephone, cellular or VOIP network that will allow you to connect to your office phone from other places
  • A shared disk that will serve as a space for file sharing
  • An online calendar showing the allocation of tasks and absences of team members, or another project management tool
  • Mobile electronic equipment: good headphones with cleared out ambient sound and a laptop together form a portable call centre station. A desktop computer is not needed at all in office work
  • If necessary, other programming and network tool relevant for the company or industry

In emergency situations, it is worth remembering that nowadays there are almost no services that could not be organized in a remote way. This applies slowly even to the state administration!

Sometimes it happens so, that the transition discussed here is not a choice but an unexpected obligation. Then, when you have to switch to working remotely all of sudden, additional support may be outsourcing. Use websites with the offers of remote services, such as Useme.com, Freelancer.pl or form a network of collaborators for specific tasks (e.g. translators, polygraphs, DTP specialists).

Error 4: we will take care of everything by phone

No, we will not. But even so, we will forget to pass it on.
Establishing the rules of communication within the company is the area most often left to chance. Yet, this is, after all, a key sphere for the operation of each company.

So what if Ann sets something up with Tomas over the phone, since Kate and Pete do not know about it? Still, everyone has to deliver this information to the clients. Even if we call everyone, this information will eventually get lost in the multitude of data and tasks. This way we return to point 3 - IT tools necessary for the company.

Currently, there are many interesting solutions on the web. Even if we think that we are too occupied to review them all, we should definitely find some time for it soon.
Do you know Slack, Jira, SalesManago? It is critical to choose one of them to avoid dividing the internal communication channels into many, i.e. phone, mail, SMS, communication program and even an internal forum. Otherwise, where to look for actual and valid information?

This must be determined at the very beginning of the organization of remote work. The lack of such solutions is the root cause of all communication problems in the company.

From a traditional to a remote company

Are you starting to appreciate the benefits of operating as a remote company? Great, but don't make impulsive decisions and send all your employees home yet.
To know what to do, you must first prepare for it. Any successful, fully remote company started (at least partially) from traditional work organization and tried the prescribed processes in practice.

The only known organization that contradicts that is the American company Zapier. In this case, however, the exception proves the rule. A company and its organization of work must be adapted for the purposes of operating from home. Those who have not taken care of it beforehand, will not be able to fully put in place all tasks and processes.

Nothing is lost: collect experience, learn from mistakes and get used to remote work. Your employees will also appreciate it!

Last entries

The Ultimate Guide For Relocating As A Freelancer In 2021

Published on 2021-06-10 by Ching Chieh Li

Getting tired of looking at the same view every day? As an independent worker, you can work from anywhere with a computer. 10.9 million in the...

A better way to work with individuals in different countries - a case study for e-commerce

Published on 2021-05-27 by Ching Chieh Li

We surpass the geographical boundary and time limitations with technology. To enjoy the trend, we need to overcome the extra challenge. One of the...

Completed Guide When Working With Foreign Clients

Published on 2021-05-13 by Ching Chieh Li

It is common to work with international clients as a freelancer. The freelancer can deliver work at perfect timing for the client regardless of...

10 Tips For Working With The Remote Team In Different Time Zones

Published on 2021-04-29 by Ching Chieh Li

With a well-organized remote team, the time difference can benefit both the employee, company, and customer. The company has 24/7 customer...

How New Useme Works With You

Published on 2021-04-22 by Ching Chieh Li

Let everyone work freely and safely. That is what we want to achieve through this transformation. We increase the security level and modify the...

Rebranding New Useme has landed

Published on 2021-04-22 by Ching Chieh Li

A new Useme has landed! Finally, we are going to present a new Useme to you. New Useme has a more user-friendly website and the new visual...

10 Steps To Protect The Online Business From Cyber Attacks

Published on 2021-04-08 by Ching Chieh Li

Cyberattack happens more often when everyone works from home. Most cyber fraud begins with small things to gain trust. Then they reveal their...

How To Set The Right Price For A Graphic Design Work

Published on 2021-03-25 by Ching Chieh Li

With an engaging graphic, the company adds credibility to the viewer. Setting the price for the creative work is harder than expected it. A lot of...

10 best free stock photo sites for commercial use

Published on 2021-03-11 by Ching Chieh Li

Human mind process image faster than the text. We can apply this feature to add the engagement rate. Here are 10 best free stock photo sites for...

What A Freelance Contract Must Include

Published on 2021-02-25 by Ching Chieh Li

The freelance contract not only provides protection but also decreases the chance of misunderstanding each other. Form a job contract is not hard...

6 Free Email Marketing Tools

Published on 2021-02-11 by Ching Chieh Li

Email is one of the most communication tools. 90% of people check their mailboxes every day. We feel emotionally connected while reading a letter....

Freelancer 102: A guide for building a strong relationship with the new client

Published on 2021-01-28 by Ching Chieh Li

It is good to meet a new freelance client. But you have to build a strong relationship from the beginning. Here is a list of having a good...

7 Chosen Project Management Tools for Working More Effectively

Published on 2021-01-14 by Ching Chieh Li

Several tasks combine into one project. The employer needs to follow the process and makes adjustments accordingly. However, it is hard to follow...

7 Crucial Business Questions To Ask Yourself And Make The Business Strategy Even Better

Published on 2020-12-31 by Ching Chieh Li

We reach the last day of 2020. Let's have some self-reflection time to look back on this year. Here are the chosen questions for making the...

How To Let The Freelance Clients Find You

Published on 2020-12-09 by Ching Chieh Li

Finding the next freelance client is an inevitable daily task. Do you feel too hard to do it every time after finishing the project? Here are...

6 Best Online Tools For Graphic Designers

Published on 2020-11-25 by Ching Chieh Li

A good graphic makes information more accessible to the reader. The freelance graphic designer needs a lot of time and effort for creating a...

Freelancer 101:A Complete Guide For Having A Successful Freelance Career

Published on 2020-11-03 by Ching Chieh Li

How to be a successful freelancer? Google offers more than 54,000,000 answers to this question. We combine all of the important elements in this post.

How To Choose The Suitable Way To Hire A Freelancer

Published on 2020-10-27 by Ching Chieh Li

There are several ways to hire a freelancer. In fact, the process may take longer than you expect. Check this article and choose the most...

How To Combine Freelance Work With A Full-Time Job

Published on 2020-10-20 by Ching Chieh Li

A full-time job and freelance work can be combined perfectly together. You will gain more experience and expand the career a the same time....

Type Of Jobs Are Best Suited For Outsourcing

Published on 2020-10-13 by Ching Chieh Li

Outsourcing can help companies save time from recruitment, optimize the cost, and work with talented workers without limitation. Do you have too...

7 Questions To Ask Before Start Working

Published on 2020-10-06 by Ching Chieh Li

Congratulations! You have a new job offer! You are ready to work on your goal. Take some time to check those small details before start...

How To Choose The Right Freelancer

Published on 2020-09-22 by Ching Chieh Li

The average length of the recruitment process is 23 days. Hiring a freelancer can reduce the cost and save time from the long recruitment...

Useful Online Courses for Freelancers

Published on 2020-09-15 by Ching Chieh Li

It is never to late to learn. Freelancers can expand their careers with more knowledge. Here are useful online courses for freelancers.

5 Tips For Building A Professional Portfolio

Published on 2020-09-08 by Ching Chieh Li

A professional portfolio will lead the right client to you. But too hard to build it in a short period of time. Time to check this blog for...

5 Must-Have Online Tools For Freelancers

Published on 2020-09-01 by Ching Chieh Li

Time is very valuable for freelancers. Good tools can save you time and make your life easier. Here are 5 must-have tools for freelancers.

What Type of Remote Workers Are You?

Published on 2020-08-25 by Ching Chieh Li

Working from home becomes the new normal. But still need some time to get used to this new style. What kinds of remote worker are you? And how...

5 Ways to Effectively Communicate With Clients

Published on 2020-08-18 by Ching Chieh Li

Communicating with clients is one of the most important parts of a freelance job. You need to convey the message clearly and concisely. Here...

Secured Transaction System: Important Benefits For Our Freelancers and Employers

Published on 2020-08-14 by Ching Chieh Li

Freelancers worry that they will not receive their payment. Employers also afraid that they will not have the completed work after sending the...

5 Easy Tips to Stay Focused at Work

Published on 2020-08-11 by Ching Chieh Li

It is important for freelancers to stay focused and productive. But, it is hard to do it during this time. We have some useful tips for...

Outsourcing: your new way to optimize costs in your company

Published on 2020-08-07 by Ching Chieh Li

Do you want to invest in the development of your company but also hope to have some extra savings? Outsourcing can optimize your expenses and...

Outsourcing for companies: how to choose the best contractor?

Published on 2020-08-05 by Ching Chieh Li

Outsourcing means that delegating work to external companies or subcontractors. Outsourcing is not just among big corporations. You can spend...

Now free of charge: fast online payments in Useme

Published on 2020-06-01 by useme

In response to the needs of Freelancers and their customers, we change the way Useme makes online payments. You can now make fast transfers, BLIK...

Earn more on freelancing jobs: #WorkfromHome with Useme

Published on 2020-05-21 by useme

The coronavirus epidemic means new challenges for freelancers and the self-employed as well as for their customers: small and medium-sized...

Hungary: is it worth working remotely?

Published on 2020-05-18 by Ching Chieh Li

Remote work in Europe is gaining popularity, however, freelancers do not have an equally easy start in all countries. We have already written in...

Remote work: how to organize a team during #stayhome and home office?

Published on 2020-05-06 by useme

Work from home is something that many of us do not have experience with - this applies to both employees and entrepreneurs. The coronavirus...

Home office: when do remote working hours matter?

Published on 2020-04-23 by Ching Chieh Li

Remote work can be organized in many different ways. Depending on the industry, work specifics and individual tastes, it can be up to eight hours...

Croatia - Freelancers Tax Environment

Published on 2020-03-09 by Marek Siarkiewicz

Croatia is for many a dream vacation destination. Is it also ideal for freelancers who want to work remotely? It turns out that the Croatian tax...

The Netherlands – tax environment for remote employees

Published on 2020-02-06 by Marek Siarkiewicz

The country is over 15 times smaller than neighboring France, but out of 17.3 million inhabitants just over 7,000. are individuals registered on...

France - tax rules for freelancers

Published on 2020-01-22 by Marek Siarkiewicz

In this article, we discuss the legal and tax environment of France from the perspective of a remote employee. The latter is understood as a...

Taxes for freelancers in Romania

Published on 2020-01-07 by Marek Siarkiewicz

Do you want to hire a freelancer from Romania and wonder what you need? We answer the questions whether a freelancer from Romania needs to set up...

Bulgaria: freelancers’ tax obligations

Published on 2019-12-05 by Marek Siarkiewicz

Bulgaria offers conditions that we consider fairly good. This includes law income tax and a significantly high social charges-free allowance.

North Macedonia: tax obligations for freelancers

Published on 2019-11-18 by Marek Siarkiewicz

Why Macedonia? Because the country made a lot of effort to become investor-friendly which resulted in obtaining a high, 10th rank in Doing...

In which countries is freelancing the most popular?

Published on 2019-10-31 by Zuzanna Ilków

Have you ever wondered in which countries freelancing is a popular way to earn a living? What local conditions mean that in one country a lot of...

How Brexit or a no-deal Brexit will influence Freelancers?

Published on 2019-10-04 by useme

Thanks to the freelance sector, the British economy receives upwards of £300 billion every year. But the ongoing debate and the show performed by...

How 5G internet will disrupt the way freelancers work

Published on 2019-09-24 by useme

The new internet, so called fifth-generation communications networks, with its cosmic speed and gigantic capacity, will shift the way independent...

The 10 rapidly growing freelancers’ competence

Published on 2019-09-16 by useme

In 2027 more than 50% of the US and European labor force will work as freelancers. So, to reach greater market recognition and lavish contracts,...

How to be a successful freelancer

Published on 2019-08-26 by useme

Currently, many people, especially the young ones from the Y generation, look for tips and tricks to quickly get either high fees or salaries....

10 highest paying freelance jobs

Published on 2019-07-25 by useme

If you’re wondering if the freelance world and its perks are for you, then this is, without any doubt, the best time to do it. Considering the...

10 remote IT jobs with a yearly remuneration of $100 000 or more

Published on 2019-07-17 by useme

List of positions that allow you to work remotely not only in startups, but also in top class, global businesses and earn lavishly.

How to create a well-functioning remote - team? Part 2

Published on 2019-07-11 by useme

Practical advices how to create a well-functioning remote team

How to create a well-functioning remote - team?

Published on 2019-07-05 by Zuzanna Ilków

Establishing a successful distributed team requires knowledge, the implementation of an appropriate organizational structure, a well-thought-out...

How your company can benefit from introducing the remote work model?

Published on 2019-06-28 by useme

Remote work is not a buzzword anymore. It’s a business reality and an ever increasing global trend. Why? Because companies strive to gain the...

What’s the difference between a freelancer, employee and independent contractor?

Published on 2019-06-10 by useme

Understanding the variations between the above working or cooperating models are important for companies or flexible workers. How can one properly...

The fundamental shift on job's scene

Published on 2019-06-03 by useme

The instant reaction to the jobs’ upswing demand for either full-time, remote employees or freelancers reflects an economic trend in the global...

Take your business to the next level - 4 areas in which a freelancer has an advantage over a full-time employee.

Published on 2019-05-24 by Zuzanna Ilków

For many small companies and start-ups doing everything on their own is a part of everyday life. The results are better or worse but comparing...

Companies should learn how to effectively work with freelancers

Published on 2019-04-19 by useme

More and more companies are cooperating with freelancers. Understanding how to properly shape the cooperation to bring as many benefits as...

9 Best Free Material Design UI kits - 2018

Published on 2018-06-21 by useme

The material design has formed its distinctive design style since 2014. Created and released by Google, it has become a full platform design...

You have to have these tools around if you marry freelancing and travel

Published on 2018-05-26 by useme

From year to year, we have been travelling more frequently. The Earth is gradually becoming a global village in which everything is within arm’s...

In case you're deadlocked by a lack of idea for next step as freelancer

Published on 2018-05-19 by useme

Probably some of you took a decision to turn into freelancing business because it was about time to make a major change in your professional life....

You have to develop these skills today if you still seriously think about you as freelancer in the future

Published on 2018-04-28 by useme

Recently, we have taken a glance at some freelance-related professions which will be wanted within the next few years. It’s very likely that our...

The future jobs for freelancers are not endangered. A lot of work is expected

Published on 2018-04-23 by useme

Since antiquity to the 21st century, mankind has been in flux. Recently, it has been remarkably geared up thanks to technology disruption based on...

Take a look at this in case you’re considering remote work from Spain

Published on 2018-03-30 by useme

What do you conjure up Spain? I believe it’s Flamenco, ZARA, movies by Pedro Almodóvar, Antonio Gaudí heritage or The Primera División, or some of...

Top 25 fascinating facts about freelancing

Published on 2018-03-27 by useme

An array of surfacing meanings and definitions of this business field means that it’s burgeoning in many ways. Whatever you call it - gig economy...

Want to jump into the freelance world? Read this before making a choice

Published on 2018-03-27 by useme

On average, we have to take a decision regarding our career development a few times in our life. At that time, we pull the plug to conduct a...

This is what the day looks like for the most creative individuals

Published on 2015-09-14 by useme

If the gold fish had really existed, what would be a freelancer's wish? To make the day longer. Time is the only thing that all of us have the...

Take a look at what needs to be done so that your work at home was effective

Published on 2015-09-14 by useme

Working from home, like other forms of work, has its pros and cons. To exclude all disadvantages (or reduce their influence to a minimum) you...

A shark or a dolphin? What would you rather be?

Published on 2015-09-14 by useme

Do you like to work with others? Or maybe you prefer a rivalry to the last drop of blood? If you do not know which category you belong to, this...