Secure transactions: file transfer and escrow service


17 August 2023
Freelancing has become a liberating alternative to the traditional 9-5 job today.  Self-employed specialists usually handle multiple projects remotely, setting their own pace and payment terms – often charging by the hour or considering factors like project length and scope.

With 1.57 billion freelancers worldwide, constituting nearly 47% of the global workforce, it’s obvious that the freelance movement is reshaping how people pursue their careers. However, amidst this autonomy, freelancing comes with its set of challenges, particularly when it has to do with financial security. Why? A startling statistic reveals that 74% of freelancers struggle to receive their payments on time from clients. 

Useme comes to your rescue here. Knowing that upfront payments can be worrying, Useme has come up with a smart way to protect freelancers’ work and earnings. Continue reading if we have caught your attention.

Secure Transaction with a Contract

Navigating the freelance world can be exhilarating. After landing the client, the next crucial step is to seal the deal with a freelance contract. It’s more than just a legal document; it’s the freelancer’s defense against potential disputes, a roadmap to guide the course of the business relationship.

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Role of Contracts to Secure Freelancing

Let’s break it down. First, the contract serves as a blueprint for the scope and execution of the project. Think of it as a clear roadmap that the freelancer and the client have drawn together.  This comes in handy when uncertainties arise or if there’s a request that’s a little off the beaten path.  

While it’s good to stay positive and expect fair cooperation, a contract is like an insurance policy for both the freelancer and the client. On the freelancer’s side, it serves as a safety net for scenarios like unpaid bills or any malpractice that may come up.

So what are the essential elements that your freelance contract should cover?

  • Identity and Client Details: Include names, roles, and relevant contact information.

  • Scope of Project: Elaborate on what the project aims to achieve, including stages of the collaboration.

  • Project Timeline: Map out the project’s time frame.

  • Compensation Structure: Detail how you’ll be compensated, whether it’s a daily rate or aimed at the totality of your services.

  • Payment Arrangements: Describe the procedures, including upfront pays, periodic instalments, and any potential penalties for late compensation.  

It is also worth knowing the laws that work in favor of freelancers. A good illustration is the Uniform Commercial Code, a comprehensive set of laws governing commercial transactions in the US, features Article 9, which specifically addresses secured transactions. While Article 9 is primarily tailored for business interactions, it also holds relevance for freelancers, particularly in situations where they provide goods or services and aim to secure their right to payment.

Freelancers often provide services and send invoices to clients for payment. But sometimes, clients can’t pay right away. In such cases, this article allows freelancers to establish a security interest in their accounts receivable. This means that invoices can serve as collateral for obtaining a loan or credit. This mechanism assists contractors in getting financial support based on their anticipated earnings, offering a means to secure funding using their pending payments.

Streamlined Contract Signing Process on Useme

Useme contract process ensures secure file transfers, allowing clients to access completed work only after freelancers receive payment. It surpasses mere agreements—it couples electronic confirmation with the uSafe system, assuring pay solely for timely and compliant work. If the work delivered does not match the orders, resulting in rejection or cancellation, Useme provides refunds and corrected invoices.

The process unfolds in five steps:

  1. Contract Proposal: Freelancers complete the “Sign Online Contract” form, outlining work specifics, value, and deadline.

  2. Confirmation: Useme forwards the proposal to clients, who review and confirm contract conclusions.

  3. Invoice: Clients accept, receive a pro forma invoice (freelancer’s fee + VAT), pay, and secure funds for freelancer compensation.

  4. Finished Work Receipt: Freelancers deliver completed work via Useme. Clients review within a week, confirming receipt or requesting adjustments.

  5. Contract Completion: Clients’ receipt confirmation prompts Useme to transfer compensation within a business day. Useme handles tax deduction and formalities, ensuring freelancer net payment.

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What about a Secure File Transfer?

Significance of Safe File Sharing in Freelancing 

In the freelance world, the need for efficient file sharing is a familiar concept. Whether collaborating with clients or fellow freelancers, being adept at it is essential. While small files can often be conveniently shared via email, this method raises significant security and privacy concerns, especially when it comes to sensitive information. As the file size grows, however, you may need a more comprehensive approach.

When dealing with larger files, the search for a secure file sharing solution is a must. A dedicated file sharing platform becomes the logical choice given the limitations of traditional email sharing methods. 

What is Useme’s Approach to Secure File Transfer for Freelancers?

When it comes to timing, the upload of work files depends on the chosen path.

  • Invoicing a client: Upload the completed work as part of the form, but only if the client has reviewed and accepted it.

  • Signing a contract: Upload the work files before the deadline, but after the client has made the deposit payment.

For freelancers using the “Sign a contract” method, they can upload work files by clicking a link received via email or within their account’s dashboard. If the uploaded files represent the final version, marking them as “Send as finished work” informs the client that the contract is complete.  

What’s the Deal with Escrow Services?

Consider a scenario: a freelancer and a client come together to work on a project. A fee is agreed upon for the specified work, and that fee finds its way into an escrow account.

Here’s where the magic happens – the client deposits the agreed-upon fee into the account, but it remains under lock and key until the freelancer completes the task to the agreed-upon standards.

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What are the Benefits for Freelancers?

For freelancers navigating the world of self-employment, escrow services provide both security and efficiency. When you initiate the transaction by providing details about your freelance services, these details are verified, and the client proceeds to deposit the agreed fee into an escrow account.

Not only does it facilitate payments, it also enhances your credibility. Presenting this method to your clients demonstrates your legitimacy and commitment to upholding the agreement, giving them a sense of security. For freelancers in particular, this service means faster access to payments. Once you mark the project as “complete,” the funds are released, saving you the agony of chasing invoices.

The robust framework of Useme’s escrow service also thwarts fraud attempts. By using this service, you guarantee that you’re dealing with entities backed by verified information. The shield remains intact until both parties come to an agreement. If there are any disagreements, a dispute resolution mechanism steps in to rectify the situation before funds are disbursed.

Empowerment is the key. Useme’s platform allows you to orchestrate your cash flow. You know when funds are released, you know that potential disputes will be managed by the admins, and you have control over the disbursement process. In a world where control over financial transactions equals peace of mind, this kind of escrow service puts you in the driver’s seat to ensure you receive full value for your efforts.

Security Agreement Awaits in Useme

Security and trust are crucial in the world of online freelancing. Escrow services are used on websites like Useme to make sure that freelancers and customers can work together confidently knowing that their interests are protected. 

Backed up with secure file transfer, it supports a healthy and effective freelancing economy by offering a transparent and secure transaction procedure, which is advantageous to all. 



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