{"id":3770,"date":"2024-02-13T16:21:02","date_gmt":"2024-02-13T16:21:02","guid":{"rendered":"https:\/\/useme.com\/en\/blog\/?p=3770"},"modified":"2024-02-13T16:21:02","modified_gmt":"2024-02-13T16:21:02","slug":"freelance-email-templates","status":"publish","type":"post","link":"https:\/\/useme.com\/en\/blog\/freelance-email-templates\/","title":{"rendered":"Freelance email templates \u2013 how to improve your communication with clients"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_79_2 counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title ez-toc-toggle\" style=\"cursor:pointer\">Table of contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 eztoc-toggle-hide-by-default' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/useme.com\/en\/blog\/freelance-email-templates\/#Why_you_should_add_freelance_email_templates_to_your_toolkit\" >Why you should add freelance email templates to your toolkit<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/useme.com\/en\/blog\/freelance-email-templates\/#Must-have_email_templates_for_freelancers\" >Must-have email templates for freelancers<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/useme.com\/en\/blog\/freelance-email-templates\/#Email_templates_for_freelancers_%E2%80%93_more_tips\" >Email templates for freelancers \u2013 more tips<\/a><\/li><\/ul><\/nav><\/div>\n<p><span style=\"font-weight: 400;\">Do tedious admin tasks disrupt your focus? Does creativity evaporate along with the time and energy spent emailing your clients? If yes, it\u2019s time to automate your communication with clients. We\u2019ve got you covered with our email templates for freelancers. Check our freelance email templates and stop drafting the same message all over again.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Why_you_should_add_freelance_email_templates_to_your_toolkit\"><\/span><span style=\"font-weight: 400;\">Why you should add freelance email templates to your toolkit<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\"><a href=\"https:\/\/useme.com\/en\/blog\/how-to-become-a-digital-nomad\/\">Remote freelancers<\/a> rely heavily on emails. They\u2019re usually a primary means of online communication with their client. They play a crucial role in building and maintaining professional relationships, represent you, and often replace face-to-face conversations. That\u2019s why you shouldn\u2019t underestimate their content.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">On the other hand, crafting emails can be really daunting if we revolve around repetitive problems all the time, such as service pitches, project details, payment reminders, or review requests. You don\u2019t have to, and you shouldn\u2019t do it over and over again. <\/span><b>Prepare email samples with blanks to facilitate and speed up communication with your current and potential clients<\/b><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">With \u201cprecooked\u201d subject lines and email templates for freelancers, you won\u2019t spend time searching for appropriate wording and courteous phrases or wondering if they convey the message explicitly enough. Just <\/span><b>use one of the emails you\u2019ve penned before and adjust it to your client and the project<\/b><span style=\"font-weight: 400;\">. Write a catchy subject line and draw your client\u2019s attention from the start.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In other words, you can automate your <a href=\"https:\/\/useme.com\/en\/blog\/6-free-email-marketing-tools,233\/\">email communication<\/a>, reducing your mental input. As a result, you\u2019ll become more productive and concentrate on creative assignments instead of operational tasks.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Writing emails is not your favorite exercise? No worries \u2013 check our ready-made samples for common freelance issues.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Must-have_email_templates_for_freelancers\"><\/span><span style=\"font-weight: 400;\">Must-have email templates for freelancers<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">We\u2019ve identified recurring topics in email communication between freelancers and their clients. You can start using these email samples right away, or modify them in your communication style.<\/span><\/p>\n<h3><strong>Email template 1: I\u2019m your next freelancer, and this is my brilliant service<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">Looking for ways to attract a new client, you might come across \u201c<a href=\"https:\/\/useme.com\/en\/blog\/10-things-you-should-know-about-cold-emailing-as-a-freelancer\/\">cold emailing<\/a>.\u201d It means contacting a potential client you don\u2019t know and pitching your irresistible offer. When big corporations want to win a new client, they put their sales teams into action. As a solopreneur, you are your boss, employer, and salesperson, so cold emailing is on you.<\/span><\/p>\n<p><b>Your cold emails should highlight the value you\u2019ll add to your client\u2019s business<\/b><span style=\"font-weight: 400;\">. It should be pithy and refer to your goal \u2013 starting a new client relationship. We encourage you to use freelance email templates and add a personal touch if possible.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Here\u2019s our cold email template for freelancers:<\/span><\/p>\n<p style=\"padding-left: 120px;\"><span style=\"font-weight: 400;\">Subject: <\/span><i><span style=\"font-weight: 400;\">Your solution to <\/span><\/i><span style=\"font-weight: 400;\">[<span style=\"color: #00d56d;\">client\u2019s problem<\/span>]<\/span><i><span style=\"font-weight: 400;\"> \u2013 let\u2019s team up!<\/span><\/i><\/p>\n<p style=\"padding-left: 120px;\"><i><span style=\"font-weight: 400;\">Hi<\/span><\/i><span style=\"font-weight: 400;\"> [<span style=\"color: #00d56d;\">client\u2019s name<\/span>]<\/span><i><span style=\"font-weight: 400;\">,<\/span><\/i><\/p>\n<p style=\"padding-left: 120px;\"><i><span style=\"font-weight: 400;\">I\u2019m <\/span><\/i><span style=\"font-weight: 400;\">[<span style=\"color: #00d56d;\">your name<\/span>]<\/span><i><span style=\"font-weight: 400;\"> \u2013 a <\/span><\/i><span style=\"font-weight: 400;\">[<span style=\"color: #00d56d;\">your profession<\/span>]<\/span><i><span style=\"font-weight: 400;\"> with experience in <\/span><\/i><span style=\"font-weight: 400;\">[<span style=\"color: #00d56d;\">the niche directly related to your client\u2019s business<\/span>]<\/span><i><span style=\"font-weight: 400;\">. I\u2019ve noticed that <\/span><\/i><span style=\"font-weight: 400;\">[<span style=\"color: #00d56d;\">client\u2019s problem, e.g., <\/span><\/span><span style=\"color: #00d56d;\"><i><span style=\"font-weight: 400;\">the product descriptions on your website aren\u2019t SEO-friendly<\/span><\/i><\/span><span style=\"font-weight: 400;\">]. <\/span><i><span style=\"font-weight: 400;\">To improve your <\/span><\/i><span style=\"font-weight: 400;\">[<span style=\"color: #00d56d;\">client\u2019s goal affected by the problem, e.g., <\/span><\/span><span style=\"color: #00d56d;\"><i><span style=\"font-weight: 400;\">conversion rate<\/span><\/i><\/span><span style=\"font-weight: 400;\">]<\/span><i><span style=\"font-weight: 400;\">,<\/span><\/i> <i><span style=\"font-weight: 400;\">I\u2019d love to partner up and offer you my<\/span><\/i><span style=\"font-weight: 400;\"> [<span style=\"color: #00d56d;\">specific offer<\/span>].<\/span><\/p>\n<p style=\"padding-left: 120px;\"><i><span style=\"font-weight: 400;\">Let\u2019s talk about my contribution to <\/span><\/i><span style=\"font-weight: 400;\">[<span style=\"color: #00d56d;\">client\u2019s goal<\/span>] <\/span><i><span style=\"font-weight: 400;\">on a video call. Do you have time <\/span><\/i><span style=\"font-weight: 400;\">[<span style=\"color: #00d56d;\">day and hour<\/span>]<\/span><i><span style=\"font-weight: 400;\"> or <\/span><\/i><span style=\"font-weight: 400;\">[<span style=\"color: #00d56d;\">day and hour<\/span>]<\/span><i><span style=\"font-weight: 400;\">?<\/span><\/i><\/p>\n<p style=\"padding-left: 120px;\"><i><span style=\"font-weight: 400;\">I look forward to hearing from you!<\/span><\/i><\/p>\n<p style=\"padding-left: 120px;\"><i><span style=\"font-weight: 400;\">All the best,<\/span><\/i><\/p>\n<p style=\"padding-left: 120px;\"><span style=\"font-weight: 400;\">[<span style=\"color: #00d56d;\">your signature<\/span>]<\/span><\/p>\n<h3><strong>Email template 2: Give me more details so I can get down to work<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">Before diving into a project, always make sure you and your client are on the same page. If you feel you might use a more detailed description of your assignments, don\u2019t hesitate to ask for it \u2013 it\u2019s for mutual benefit. Clarifying tasks from the start is much better than overcommunication in the process. <\/span><b>Prepare a list of doubts and questions before drafting an email to your client<\/b><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Discussing your client\u2019s expectations in detail will also help you avoid scope creep \u2013 a situation when your client demands far more work than initially planned. If your client starts to overstep, you can always refer to their response to the following email:<\/span><\/p>\n<p style=\"padding-left: 80px;\"><span style=\"font-weight: 400;\">Subject: <\/span><i><span style=\"font-weight: 400;\">Project details needed:<\/span><\/i><span style=\"font-weight: 400;\"> [<span style=\"color: #00d56d;\">project \/ task<\/span>]<\/span><\/p>\n<p style=\"padding-left: 80px;\"><i><span style=\"font-weight: 400;\">Hi<\/span><\/i><span style=\"font-weight: 400;\"> [<span style=\"color: #00d56d;\">client\u2019s name<\/span>]<\/span><i><span style=\"font-weight: 400;\">,<\/span><\/i><\/p>\n<p style=\"padding-left: 80px;\"><i><span style=\"font-weight: 400;\">I hope you\u2019re having a great day! I can\u2019t wait to start working on <\/span><\/i><span style=\"font-weight: 400;\">[<span style=\"color: #00d56d;\">project \/ task<\/span>] <\/span><i><span style=\"font-weight: 400;\">for you, but first, let\u2019s clarify some details so I know exactly how to cater to your needs. Please answer the following questions:<\/span><\/i><\/p>\n<p style=\"padding-left: 80px;\">1. [<span style=\"color: #00d56d;\">Question about the assignment<\/span>]<br \/>\n<span style=\"font-weight: 400;\">2. [<span style=\"color: #00d56d;\">Question about the assignment<\/span>]<br \/>\n<\/span><span style=\"font-weight: 400;\">3. &#8230; etc.<\/span><\/p>\n<p style=\"padding-left: 80px;\"><i><span style=\"font-weight: 400;\">Thanks to your input, I\u2019ll know how to <\/span><\/i><span style=\"font-weight: 400;\">[<span style=\"color: #00d56d;\">client\u2019s benefit, e.g., <\/span><\/span><span style=\"color: #00d56d;\"><i><span style=\"font-weight: 400;\">increase your\u2026<\/span><\/i><\/span><span style=\"font-weight: 400;\">]<\/span><\/p>\n<p style=\"padding-left: 80px;\"><i><span style=\"font-weight: 400;\">I look forward to your response!<\/span><\/i><\/p>\n<p style=\"padding-left: 80px;\"><i><span style=\"font-weight: 400;\">All the best,<\/span><\/i><\/p>\n<p style=\"padding-left: 80px;\"><span style=\"font-weight: 400;\">[<span style=\"color: #00d56d;\">your signature<\/span>]<\/span><\/p>\n<h3><strong>Email template 3: Let\u2019s pump up my workload<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">One way of improving your cash flow is balancing your number of clients. If you work for too many, you can drown in emails, constantly dividing your attention between different projects. This can harm the result.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">To prevent that and at the same time earn more money, <\/span><b>you can ask the higher paying clients for more tasks<\/b><span style=\"font-weight: 400;\">. After they agree, discuss your <a href=\"https:\/\/useme.com\/en\/blog\/pricing-101-how-to-set-your-freelance-rates\/\">pay rise for increased workload<\/a>. Try phrasing your proposition this way:<\/span><\/p>\n<p style=\"padding-left: 80px;\"><span style=\"font-weight: 400;\">Subject:<\/span><i><span style=\"font-weight: 400;\"> Workload adjustment \u2013 let\u2019s discuss our future projects<\/span><\/i><\/p>\n<p style=\"padding-left: 80px;\"><i><span style=\"font-weight: 400;\">Hi<\/span><\/i><span style=\"font-weight: 400;\"> [<span style=\"color: #00d56d;\">client\u2019s name<\/span>]<\/span><i><span style=\"font-weight: 400;\">,<\/span><\/i><\/p>\n<p style=\"padding-left: 80px;\"><i><span style=\"font-weight: 400;\">I hope this email finds you well. I\u2019ve been really enjoying working with you and your team on <\/span><\/i><span style=\"font-weight: 400;\">[<span style=\"color: #00d56d;\">project \/ tasks<\/span>]<\/span><i><span style=\"font-weight: 400;\">, so I\u2019d be more than happy to take on more assignments.<\/span><\/i><\/p>\n<p style=\"padding-left: 80px;\"><i><span style=\"font-weight: 400;\">To hone my skills and knowledge, I want to discuss my further contribution to our shared goals. This could involve increasing my workload within our current projects or offering you extra services such as:<br \/>\n<\/span><\/i><\/p>\n<p style=\"padding-left: 80px;\"><span style=\"font-weight: 400;\">1. [<span style=\"color: #00d56d;\">Your service<\/span>],<br \/>\n<\/span><span style=\"font-weight: 400;\">2. [<span style=\"color: #00d56d;\">Your service<\/span>],<br \/>\n<\/span><span style=\"font-weight: 400;\">3. \u2026 etc.<\/span><\/p>\n<p style=\"padding-left: 80px;\"><i><span style=\"font-weight: 400;\">Expanding my role would <\/span><\/i><span style=\"font-weight: 400;\">[<span style=\"color: #00d56d;\">client\u2019s benefits<\/span>].<\/span><\/p>\n<p style=\"padding-left: 80px;\"><i><span style=\"font-weight: 400;\">I\u2019ll be happy to discuss our further collaboration in greater detail and answer any questions. Please let me know what you think.<\/span><\/i><\/p>\n<p style=\"padding-left: 80px;\"><i><span style=\"font-weight: 400;\">All the best,<\/span><\/i><\/p>\n<p style=\"padding-left: 80px;\"><span style=\"font-weight: 400;\">[<span style=\"color: #00d56d;\">your signature<\/span>]<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Are you ready for more cash flow-related tips for ambitious freelancers who seek financial stability and job satisfaction? You\u2019ll find them in our e-book: <\/span><a href=\"https:\/\/useme.com\/en\/blog\/cash-flow-management-for-freelancers\/\"><i><span style=\"font-weight: 400;\">Cash flow management for freelancers \u2013 improve your financial well-being<\/span><\/i><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n<h3><strong>Email template 4: I need a longer break<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">Even though working freelance is, by default, less strict vacation-wise, <\/span><b>you should always notify your client about a prolonged absence<\/b><span style=\"font-weight: 400;\">. It\u2019ll help maintain a long-lasting and mutually satisfying business relationship. Email your client about your upcoming days off in advance. Like this:<\/span><\/p>\n<p style=\"padding-left: 80px;\"><span style=\"font-weight: 400;\">Subject: [<span style=\"color: #00d56d;\">your name<\/span>]<\/span><i><span style=\"font-weight: 400;\">\u2019s temporary time off \u2013 details inside<\/span><\/i><\/p>\n<p style=\"padding-left: 80px;\"><i><span style=\"font-weight: 400;\">Hi<\/span><\/i><span style=\"font-weight: 400;\"> [<span style=\"color: #00d56d;\">client\u2019s name<\/span>]<\/span><i><span style=\"font-weight: 400;\">,<\/span><\/i><\/p>\n<p style=\"padding-left: 80px;\"><i><span style=\"font-weight: 400;\">I hope you\u2019re doing well! Working for you has been incredibly rewarding so far, and I want to continue our collaboration. To recharge batteries and deliver the best results afterward, I\u2019ll be taking time away from work from<\/span><\/i><span style=\"font-weight: 400;\"> [<span style=\"color: #00d56d;\">date<\/span>]<\/span><i><span style=\"font-weight: 400;\"> to <\/span><\/i><span style=\"font-weight: 400;\">[<span style=\"color: #00d56d;\">date<\/span>]<\/span><i><span style=\"font-weight: 400;\">.<\/span><\/i><\/p>\n<p style=\"padding-left: 80px;\"><i><span style=\"font-weight: 400;\">Before signing off, I plan to complete the following assignments:<\/span><\/i><\/p>\n<p style=\"padding-left: 80px;\"><span style=\"font-weight: 400;\">1. [<span style=\"color: #00d56d;\">Assignment<\/span>],<br \/>\n<\/span><span style=\"font-weight: 400;\">2. [<span style=\"color: #00d56d;\">Assignment<\/span>],<br \/>\n<\/span><span style=\"font-weight: 400;\">3. \u2026 etc.<\/span><\/p>\n<p style=\"padding-left: 80px;\"><i><span style=\"font-weight: 400;\">Please let me know if you have any questions or jobs you\u2019d like me to do before my leave. I want to make sure we\u2019ll be ready to continue when I\u2019m back on track.<\/span><\/i><\/p>\n<p style=\"padding-left: 80px;\"><i><span style=\"font-weight: 400;\">I look forward to hearing from you!<\/span><\/i><\/p>\n<p style=\"padding-left: 80px;\"><i><span style=\"font-weight: 400;\">All the best,<\/span><\/i><\/p>\n<p style=\"padding-left: 80px;\"><span style=\"font-weight: 400;\">[<span style=\"color: #00d56d;\">your signature<\/span>]<\/span><\/p>\n<h3><strong>Email template 5: Your testimonial (and recommendation) would mean a lot<\/strong><\/h3>\n<p><b>Document all successful client relationships \u2013 they\u2019ll be an ace up your sleeve when working your way to new collaborations<\/b><span style=\"font-weight: 400;\">. By document, we mean asking your past clients for reviews and collecting them online \u2013 on your personal website, LinkedIn profile, or <\/span><a href=\"https:\/\/useme.com\/en\/\"><span style=\"font-weight: 400;\">Useme<\/span><\/a><span style=\"font-weight: 400;\">. Never say goodbye without requesting a testimonial.<\/span><\/p>\n<p style=\"padding-left: 80px;\"><span style=\"font-weight: 400;\">Subject: <\/span><i><span style=\"font-weight: 400;\">Share your opinion on our collaboration \u2013 feedback request<\/span><\/i><\/p>\n<p style=\"padding-left: 80px;\"><i><span style=\"font-weight: 400;\">Hi<\/span><\/i><span style=\"font-weight: 400;\"> [<span style=\"color: #00d56d;\">client\u2019s name<\/span>]<\/span><i><span style=\"font-weight: 400;\">,<\/span><\/i><\/p>\n<p style=\"padding-left: 80px;\"><i><span style=\"font-weight: 400;\">I hope you\u2019re doing well! I\u2019d love to update my testimonial page with your review. Working together on <\/span><\/i><span style=\"font-weight: 400;\">[<span style=\"color: #00d56d;\">project<\/span>] <\/span><i><span style=\"font-weight: 400;\">has been such a pleasure, and your honest opinion on this experience would be the icing on the cake.<\/span><\/i><\/p>\n<p style=\"padding-left: 80px;\"><i><span style=\"font-weight: 400;\">Would you please share 1-2 paragraphs on what you enjoyed about collaborating with me and how I contributed to your business growth? If more specific questions would help you formulate your opinion, please let me know, and I\u2019ll send you some prompts.<\/span><\/i><\/p>\n<p style=\"padding-left: 80px;\"><i><span style=\"font-weight: 400;\">I look forward to reading your testimonial!<\/span><\/i><\/p>\n<p style=\"padding-left: 80px;\"><i><span style=\"font-weight: 400;\">All the best,<\/span><\/i><\/p>\n<p style=\"padding-left: 80px;\"><span style=\"font-weight: 400;\">[<span style=\"color: #00d56d;\">your signature<\/span>]<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you get a positive review, ask your client if you can quote them on your website or if they can paste their words to your LinkedIn or Useme profile (here\u2019s an <\/span><a href=\"https:\/\/help.useme.eu\/hc\/en-us\/articles\/360010408880-How-to-add-an-opinion-to-the-freelancer-s-profile\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">instruction<\/span><\/a><span style=\"font-weight: 400;\"> on how to add a review to the freelancer profile on Useme). Then, mention recommending you to their business and personal acquaintances.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you had a positive experience working with this client, suggest future collaboration.<\/span><\/p>\n<p style=\"padding-left: 80px;\"><span style=\"font-weight: 400;\">Subject: <\/span><i><span style=\"font-weight: 400;\">Help me grow my business \u2013 testimonial follow-up<\/span><\/i><\/p>\n<p style=\"padding-left: 80px;\"><i><span style=\"font-weight: 400;\">Hi<\/span><\/i><span style=\"font-weight: 400;\"> [<span style=\"color: #00d56d;\">client\u2019s name<\/span>]<\/span><i><span style=\"font-weight: 400;\">,<\/span><\/i><\/p>\n<p style=\"padding-left: 80px;\"><i><span style=\"font-weight: 400;\">Thank you so much for your review! I appreciate your time and our mutually rewarding collaboration. I hope our paths will cross again soon \u2013 please contact me whenever you need a freelancer specializing in <\/span><\/i><span style=\"font-weight: 400;\">[<span style=\"color: #00d56d;\">niche<\/span>]. <\/span><i><span style=\"font-weight: 400;\">If you would consider recommending my services to those in your professional or personal circles, I\u2019d be truly grateful.<\/span><\/i><\/p>\n<p style=\"padding-left: 80px;\"><i><span style=\"font-weight: 400;\">Testimonials help me attract new clients and develop my craft. Do you mind if I post your review on my website <\/span><\/i><span style=\"font-weight: 400;\">[<span style=\"color: #00d56d;\">website address<\/span>]<\/span><i><span style=\"font-weight: 400;\">?<\/span><\/i><span style=\"font-weight: 400;\"> \/ <\/span><i><span style=\"font-weight: 400;\">Do you mind sharing your review on my LinkedIn\/Useme profile?<\/span><\/i><\/p>\n<p style=\"padding-left: 80px;\"><i><span style=\"font-weight: 400;\">Thank you once again!<\/span><\/i><\/p>\n<p style=\"padding-left: 80px;\"><i><span style=\"font-weight: 400;\">All the best,<\/span><\/i><\/p>\n<p style=\"padding-left: 80px;\"><span style=\"font-weight: 400;\">[<span style=\"color: #00d56d;\">your signature<\/span>]<\/span><\/p>\n<h3><strong>Email template 6: I still haven\u2019t got my payment<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\"><a href=\"https:\/\/useme.com\/en\/blog\/wise-vs-paypal-international-transfers-freelancers\/\">Keeping payments in order<\/a> is essential for consistent cash flow. To navigate tricky conversations that may appear along the way, <\/span><b>discuss payment deadlines and accepted payment methods at an early stage of your collaboration with the client<\/b><span style=\"font-weight: 400;\">. You can also include late payment fees in your agreement.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If, despite transparent and feasible terms, your salary is running late, nudge client payment in a polite email.<\/span><\/p>\n<p style=\"padding-left: 80px;\"><span style=\"font-weight: 400;\">Subject: <\/span><i><span style=\"font-weight: 400;\">Unpaid invoice <\/span><\/i><span style=\"font-weight: 400;\">[<span style=\"color: #00d56d;\">invoice number<\/span>] for [<span style=\"color: #00d56d;\">project<\/span> \/ <span style=\"color: #00d56d;\">tasks<\/span>]<\/span><\/p>\n<p style=\"padding-left: 80px;\"><i><span style=\"font-weight: 400;\">Hi<\/span><\/i><span style=\"font-weight: 400;\"> [<span style=\"color: #00d56d;\">client\u2019s name<\/span>]<\/span><i><span style=\"font-weight: 400;\">,<\/span><\/i><\/p>\n<p style=\"padding-left: 80px;\"><i><span style=\"font-weight: 400;\">I hope you\u2019re doing well. I\u2019d like to respectfully request that you pay for the invoice <\/span><\/i><span style=\"font-weight: 400;\">[<span style=\"color: #00d56d;\">invoice number<\/span>] <\/span><i><span style=\"font-weight: 400;\">for <\/span><\/i><span style=\"font-weight: 400;\">[<span style=\"color: #00d56d;\">project<\/span> \/ <span style=\"color: #00d56d;\">tasks<\/span>]<\/span><i><span style=\"font-weight: 400;\">, sent on <\/span><\/i><span style=\"font-weight: 400;\">[<span style=\"color: #00d56d;\">date<\/span>]. <\/span><i><span style=\"font-weight: 400;\">Please finalize the payment<\/span><\/i> <i><span style=\"font-weight: 400;\">as soon as possible, as it\u2019s overdue.<\/span><\/i><\/p>\n<p style=\"padding-left: 80px;\"><i><span style=\"font-weight: 400;\">Please let me know when I can expect payment for this invoice. If you have any questions, I\u2019ll be more than happy to answer them.<\/span><\/i><\/p>\n<p style=\"padding-left: 80px;\"><i><span style=\"font-weight: 400;\">All the best,<\/span><\/i><\/p>\n<p style=\"padding-left: 80px;\"><span style=\"font-weight: 400;\">[<span style=\"color: #00d56d;\">your signature<\/span>]<\/span><\/p>\n<h3><strong>Email template 7: It\u2019s time to say goodbye<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">When you don\u2019t want to continue working with a client, inform them beforehand. Keep your email communication respectful regardless of why you want to end this collaboration. Assuming positive intent will help you <a href=\"https:\/\/useme.com\/en\/blog\/how-to-raise-prices-and-keep-the-clients\/\">protect this client relationship<\/a>. Keep that in mind, especially if you consider teaming up again in the future.<\/span><\/p>\n<p style=\"padding-left: 80px;\"><span style=\"font-weight: 400;\">Subject: <\/span><i><span style=\"font-weight: 400;\">Goodbye note and tasks to be completed<\/span><\/i><\/p>\n<p style=\"padding-left: 80px;\"><i><span style=\"font-weight: 400;\">Hi<\/span><\/i><span style=\"font-weight: 400;\"> [<span style=\"color: #00d56d;\">client\u2019s name<\/span>]<\/span><i><span style=\"font-weight: 400;\">,<\/span><\/i><\/p>\n<p style=\"padding-left: 80px;\"><i><span style=\"font-weight: 400;\">Thank you so much for the opportunity to work on<\/span><\/i><span style=\"font-weight: 400;\"> [<span style=\"color: #00d56d;\">project \/ tasks<\/span>]. <\/span><i><span style=\"font-weight: 400;\">It\u2019s been a pleasure to meet you and your team. While I wish you the best of luck, I\u2019ve decided to finalize our collaboration <\/span><\/i><span style=\"font-weight: 400;\">[<span style=\"color: #00d56d;\">you can give a reason, e.g., \u2013 <\/span><\/span><span style=\"color: #00d56d;\"><i><span style=\"font-weight: 400;\">due to a shift in my business priorities \/ lack of necessary time to meet your needs effectively<\/span><\/i><\/span><span style=\"font-weight: 400;\">].<\/span><\/p>\n<p style=\"padding-left: 80px;\"><i><span style=\"font-weight: 400;\">By <\/span><\/i><span style=\"font-weight: 400;\">[<span style=\"color: #00d56d;\">date<\/span>]<\/span><i><span style=\"font-weight: 400;\">, I\u2019ll have completed the tasks we\u2019ve agreed upon:<\/span><\/i><\/p>\n<p style=\"padding-left: 80px;\"><span style=\"font-weight: 400;\">1. [<span style=\"color: #00d56d;\">Task<\/span>],<br \/>\n<\/span><span style=\"font-weight: 400;\">2. [<span style=\"color: #00d56d;\">Task<\/span>],<br \/>\n<\/span><span style=\"font-weight: 400;\">3. \u2026 etc.<\/span><\/p>\n<p style=\"padding-left: 80px;\"><i><span style=\"font-weight: 400;\">I appreciate your understanding and hope we stay connected.<\/span><\/i><\/p>\n<p style=\"padding-left: 80px;\"><i><span style=\"font-weight: 400;\">All the best,<\/span><\/i><\/p>\n<p style=\"padding-left: 80px;\"><span style=\"font-weight: 400;\">[<span style=\"color: #00d56d;\">your signature<\/span>]<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Email_templates_for_freelancers_%E2%80%93_more_tips\"><\/span><span style=\"font-weight: 400;\">Email templates for freelancers \u2013 more tips<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Here are more hints on how to craft professional, considerate, and informative emails to your clients:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Design a business email signature <\/b><span style=\"font-weight: 400;\">with your name and job title. It can include a sign-off, phone number, links to your social media and website, your logo or headshot.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Use a personal note <\/b><span style=\"font-weight: 400;\">whenever possible, add your client\u2019s name, and don\u2019t send emails to multiple recipients.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Keep your communication in order<\/b><span style=\"font-weight: 400;\">, and respond to emails in a thread.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Briefly double-check your email <\/b><span style=\"font-weight: 400;\">before sending, even if you use a template.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Our list of templates is far from exhaustive. Although many freelancers face the same problems, every person can stumble upon different issues along their solopreneur journey. If you spot other recurring concerns in your communication with clients that we didn\u2019t cover in our templates, create a new one and save more time!<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Even with just a few ideas on hand, you\u2019ll speed up operational tasks and focus more on your work. Also, feel free to adjust our templates to your profession. We\u2019re crossing our fingers for your freelance business!<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Don&#8217;t write the same email all over again. Use our freelance email templates and automate your communication with clients! We present you reusable email templates for freelancers. Read more about our tips for effective remote collaboration and grow your freelance business.<\/p>\n","protected":false},"author":27,"featured_media":3771,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_et_pb_use_builder":"","_et_pb_old_content":"","_et_gb_content_width":"","content-type":"","inline_featured_image":false,"_lmt_disableupdate":"","_lmt_disable":"","footnotes":""},"categories":[23],"tags":[54,78,94,95,96],"class_list":["post-3770","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-for-freelancers","tag-freelance-tips","tag-freelance-life","tag-automation","tag-client-communication","tag-email-communication"],"modified_by":"Marta","_links":{"self":[{"href":"https:\/\/useme.com\/en\/blog\/wp-json\/wp\/v2\/posts\/3770","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/useme.com\/en\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/useme.com\/en\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/useme.com\/en\/blog\/wp-json\/wp\/v2\/users\/27"}],"replies":[{"embeddable":true,"href":"https:\/\/useme.com\/en\/blog\/wp-json\/wp\/v2\/comments?post=3770"}],"version-history":[{"count":10,"href":"https:\/\/useme.com\/en\/blog\/wp-json\/wp\/v2\/posts\/3770\/revisions"}],"predecessor-version":[{"id":3781,"href":"https:\/\/useme.com\/en\/blog\/wp-json\/wp\/v2\/posts\/3770\/revisions\/3781"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/useme.com\/en\/blog\/wp-json\/wp\/v2\/media\/3771"}],"wp:attachment":[{"href":"https:\/\/useme.com\/en\/blog\/wp-json\/wp\/v2\/media?parent=3770"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/useme.com\/en\/blog\/wp-json\/wp\/v2\/categories?post=3770"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/useme.com\/en\/blog\/wp-json\/wp\/v2\/tags?post=3770"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}